Writing a leave letter is something everyone needs at some point , whether you are a student, an employee, or a teacher. A leave letter helps you request permission for being absent in a respectful way and polite way.
Many people search for questions like “how to write leave letter?”, “how to write a leave letter for fever?”, or “how to write maternity leave letter?” — so in this article, I will explain everything in very easy words so that many people will understand, along with 5 complete examples. So lets start.
Table of Contents
💡 What Is a Leave Letter?
A leave letter is a short written application that explains why you can’t attend school, work or office for some time. It can be written for many reasons like sickness, personal work, family function, or maternity leave.
The main purpose of a leave letter is to inform and request approval from your teacher, principal, or manager or boss . It shows good manners and helps maintain discipline and clear communication.
✍️ How to Write a Leave Letter
If you are wondering how to write a leave letter, don’t worry. It’s very simple and easy.
Just remember these five small and simple steps:
- Start with greeting – say “Dear Sir/Madam” or “Respected Principal.”
- State your reason – explain why you want leave.
- Mention duration – write how many days and which dates.
- Show politeness – use words like “kindly grant” or “thank you.”
- End properly – write “Yours faithfully” or “Sincerely.”
Even a 10th-grade student can easily write a good leave letter by following these steps!
🧾 Example 1: Leave Letter for School (One Day)
To,
The Principal,
ABC High School,
Subject: Leave for one day
Respected Sir/Madam,
I am a student of class 10-A. I am not feeling well today and the doctor has advised me to take rest for one day. I request you to kindly grant me leave for 22nd October. I will make sure to complete the classwork once I return to school.
Thank you very much for your kind understanding.
Yours faithfully,
XYZ
Class 10-A
🤒 Example 2: How to Write a Leave Letter for Fever
To,
The Class Teacher,
ABC School,
Subject: Application for leave due to fever
Respected Madam,
I am suffering from high fever since yesterday. My parents have taken me to the doctor, and he advised me to take complete rest for three days. I will not be able to attend the school from 22nd to 24th October. Kindly grant me leave for these days. I will catch up on all missed lessons once I feel better.
Thank you for your kind support and help.
Yours faithfully,
XYZ
Class 9-B
👶 Example 3: How to Write Maternity Leave Letter
To,
The HR Manager,
XYZ Company,
Subject: Application for maternity leave
Dear Sir/Madam,
I am writing this letter to request maternity leave as I am expecting my delivery in the first week of December. As per the company policy, I would like to take leave for three months starting from 15th November. I will finish all my pending work before going on leave. I also request you to please allow me to work from home for a few days before the leave starts if possible.
Thank you for your kind consideration and support during this time.
Sincerely,
XYZ
Employee ID: xxxx
🏡 Example 4: Leave Letter for Personal Reason
To,
The Manager,
ABC Pvt. Ltd.
Subject: Leave for personal reason
Dear Sir,
I have some urgent personal work at my hometown which requires my presence for a few days. Therefore, I request you to kindly grant me leave from 25th to 27th October. I have informed my team members and handed over my ongoing tasks to them. I assure you that I will complete any pending work after returning. Please consider my request and grant me the leave.
Thank you for your understanding.
Yours sincerely,
XYZ
👨👩👧 Example 5: Leave Letter for Family Function (Student)
To,
The Principal,
ABC Public School,
Subject: Leave for family function
Respected Sir/Madam,
I am a student of class 8-C and I have to attend an important family function out of town with my parents. I request you to grant me leave from 21st to 23rd October. I will make sure to complete all homework and class notes once I return. Please allow me to take these three days off for the function.
Thank you very much for your kindness.
Yours obediently,
XYZ
Class 8-C
✅ Some Quick Tips for Writing a Good Leave Letter
- Always mention your reason and duration clearly.
- Keep the tone polite and respectful.
- Don’t forget to add your class or employee ID.
- Write the date and subject line properly.
- Thank the reader at the end.
🧭 Final Words
Writing a leave letter is not a difficult job. You just need to write it in a simple and honest way. Whether it’s a leave letter for fever, a maternity leave letter, or a personal reason, the format is always almost the same.
A neat and polite leave letter helps your teacher, manager, HR or boss understand your situation and grant leave easily. So next time you need a break, just write one confidently — and don’t overthink grammar, just be real and respectful.
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